Copier hard drive shredding is becoming a more common practice as businesses begin to understand that their used copiers could hold some serious company – or personal – secrets. Do you know how to protect the information on your copier’s hard drive? Do you even know if your copier automatically stores information?
Does your copier store information?
Many copiers these days are set up to automatically store information that is copied on them, sometimes in actual visual format. This means that tax returns and other sensitive company information scanned through the copier can be stored indefinitely on the copier’s hard drive.
According to a CBS news report by Armen Keteyian, almost all digital copiers built since 2002 have a hard drive like the one on your computer. These hard drives store images of information that has been emailed, scanned, or copied by the machine.
What type of security is available?
Most companies will say that their leased copiers, particularly, are set up to be unable to store information – or at least their default settings don’t allow them to store copied information. However, Michael Kassner of TechRepublic.com notes that even then, sensitive information like fax and phone numbers and email addresses can easily be stored in the machine, and even these can be enough to cause problems for a business if the hard drive is ever accessed by outsiders.
It’s definitely worth your while to find out if your copier’s hard drive is protected. If not, check out data security kits, which could encrypt date before it’s stored, clear the hard drive after the copier is used, and make data that’s been deleted impossible to retrieve.
End of life considerations
Even with a good protection kit in place, you still need to consider how to protect the sensitive information on your copier. For one thing, access to copiers that could potentially store sensitive information should be somewhat limited. At the very least, you should be as aware of who has access to your company’s copiers as you are aware of who has access to the company’s computer network.
Once you’re finished with a copier, don’t just return it to the company you leased it from or sell it secondhand. Instead, consider copier hard drive shredding. Copier hard drive shredding is easier and more efficient than keeping all your used copier hard drives under lock and key, since you don’t really need access to the information that’s on them, anyway.
Companies like Recycle San Diego can responsibly and ethically take care of recycling your used office electronics, including copying machines. We can also take care of copier hard drive shredding for your business, so you don’t have to worry about security breaches coming through your old copiers.
If you aren’t in the San Diego area, check out https://recyclesandiego.org/home to find a place to recycle your copier and shred its hard drive.